About Totnes European School
Totnes European School is the trading name for SELSACS LTD (School of European Languages, Social and Cultural Studies Ltd). The company is registered in England and Wales (registration number 3123463) and the office is registered at 4 Birdwood Court, Totnes, Devon, TQ9 5SG, U.K.
We are registered with the Information Commissioner’s Office with registration number Z9300634.
If you have any questions about how we collect, store and use personal data, please contact Totnes European School using the details at the end of the policy.
Totnes European School collects data for the following reasons:
We are required to store various data to complete our services. Here is an example of some of the data we keep:
We collect, store and use personal information for the purposes stated above.
Data will be stored on our password protected computer server, which requires authorised access. Any paper documentation will be safely stored in locked office storage.
We will keep your personal data for the duration of your programme. Once you have completed your programme, we will remove all personal data except your name and email address to contact you about any news from TES one month after your departure.
Any students participating in a European programme, some additional data will be kept as part of the regulations of the European Commission and data will be kept for an additional 7 years.
Data held on staff includes information required for HMRC, pensions etc.. We will keep the data for all our staff for a maximum of 3 years once you have completed your employment. All data will then be removed.
We keep your personal data for the duration of the time you work with us as an Agent/ Partner. All data will be removed from our system should you no longer wish to work with us. Should your students be participating in a European programme, some additional data will be kept as part of the regulations of the European Commission and data will be kept for an additional 7 years.
We keep your personal data for the duration of the time you work with us as an Accommodation Provider. All data will be removed from our system should you no longer wish to work with us. Should you host any students participating in a European programme, some additional data will be kept as part of the regulations of the European Commission and data will be kept for an additional 7 years.
Work Placement Providers
We keep your personal data for the duration of the time you work with us as a Work Placement Provider. All data will be removed from our system should you no longer wish to work with us. Should you host any students participating in a European programme, some additional data will be kept as part of the regulations of the European Commission and data will be kept for an additional 7 years.
Right to Rectification
Individuals are entitled to have any inaccurate or incomplete personal data rectified. Data will be rectified by a permanent member of staff. Any sensitive data will be rectified by the Director. Requests for rectification will be responded to within one month.
Data Subject Access
Under the rights of data subject access granted by GDPR, you are entitled to find out what information TES holds about you. You are entitled under data protection legislation to ask any of the following questions:
This information must be provided within 30 days. If you would like to access this information please write to Totnes European School by email; email@example.com or by post; 4 Birdwood Court, Totnes, Devon, TQ9 5SG, U.K. Once we have confirmed your identity we will provide you with the information within one calendar month.
A personal data breach is a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data or special category data transmitted, stored or otherwise processed.
TES must notify the ICO (Information Commissioner Office) of a data breach where it is likely to result in a risk to the rights and freedoms of individuals. This means that the breach needs to be more than just losing personal data and if unaddressed, the breach is likely to have a significant detrimental effect on individuals.
For any personal data breach please contact the Kieley Robinson (Director) with as much information as possible. Please email firstname.lastname@example.org.
On being notified of a suspected personal data breach, the Director will notify the DPO and ICO within 72 hours. TES will then follow the steps as advised by the ICO.
Collection and Registration of Personal Information
We sometimes request users of our site to provide personally identifiable information. For example, in order to use our contact form, you will be required to submit certain personally identifiable information. The information collected from you is strictly voluntary. You may decline to submit personally identifiable information, in which case we may not be able to provide certain services to you. You are solely responsible for the content you post.
Use of Personal Information
If you submit personal identifiable information to us through our site, then we use your personal information to operate, maintain, and provide customised features and functionality.
Any personal information or other content that you voluntarily disclose online (for example, on your public profile, in posts, comments, or notes) becomes publicly available and could be collected and used by others.
Your account User Name is displayed to other users when you post, send direct messages, or comment. Any post made in public mode or comment that you submit to the site may be redistributed through the internet and other media, and could be viewed by the general public.
We do not use your email address, phone number, or other personally identifiable information to send commercial or marketing messages without your consent. We may, however, use your email address without further consent for non-marketing or administrative purposes.
We use certain non-personally-identifiable information (such as anonymous usage data, cookies, IP addresses, browser type, clickstream data, and user location) to improve the quality and design of the site and to create new features, promotions, functionality, and services by storing, tracking, and analysing user preferences and trends.
TES uses social media to promote our services and these are accessible via the internet. This is open to all users around the world. This may include feedback from students, photographs etc. TES will ensure that material used is suitable for public viewing but you have the right to request images or information to be removed should you not agree.
Our website contains links to other websites. Totnes European School has no control over the content of other websites and therefore we are not responsible for your protection and privacy when leaving our site.
Access to your personal information is restricted to use by Totnes European School. We do share non-personally-identifiable information (such as anonymous usage data, referring / exit pages and URLs, platform types, number of clicks, and user location) with interested third-parties to assist with understanding the usage patterns for certain content, services, advertisements, promotions, and/or functionality for the site.
We will not otherwise disclose any personal information without your consent except: in response to subpoenas, court orders, or legal process, or to establish or exercise our rights to defend against legal claims; and if we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, safety of person or property, violation of our policies, or as otherwise required by law.
We recognise that your privacy is important to you, and therefore we endeavour to keep your personal information confidential. However, we do not represent, warrant, or guarantee that your personal information will be protected against unauthorised access, loss, misuse, or alterations, and do not accept any liability for the security of the personal information submitted to us nor for your or third parties’ use or misuse of personal information.
In the Event of Merger, Sale, or Bankruptcy
In the event that Totnes European School is acquired by or merged with a third party entity, we reserve the right, in any of these circumstances, to transfer or assign the information we have collected from our users as part of such merger, acquisition, sale, or other change of control. In the event of our bankruptcy, insolvency, reorganisation, receivership, or assignment for the benefit of creditors, or the application of laws or equitable principles affecting creditors’ rights generally, we may not be able to control how your personal information is treated, transferred, or used.
If you wish to exercise any of your rights or require any additional information, please contact us:
TOTNES EUROPEAN SCHOOL
4 BIRDWOOD COURT, TOTNES, DEVON, TQ9 5SG, U.K.